Grant and Funding Programs
The Saskatchewan Council for Archives and Archivists (SCAA) wishes, to thank our sponsor, SaskCulture and the Saskatchewan Lotteries Fund. The funding received allows SCAA to provide funding to eligible projects through our Institutional Grant Program (IGP); subsidize travel and professional development opportunities to our members; and provide small amounts to member institutions to help them celebrate Archives Week annually.
On June 12 2015 the Documentary Heritage Community Program (DHCP) was announced from Library and Archives Canada. Though many of our members are unable to access these funds, the SCAA is able to, and will apply to provide services to our membership as well as advocate for the archival community in Saskatchewan
SCAA Institutional Grant Program (IGP)
Call for 2024-25 applications from Institutional members
The SCAA Grants Committee will be making a call to invite Institutional Members to submit project proposals for the 2024-25 Institutional Grants Program (IGP,) the limit of $5000 per project continues.
Any project proposed would need to be undertaken between 1 April 2024 and 31 March 2025. The Committee invites proposals for funds to be used:
- As sole funding for "stand alone" projects that are not connected to any other grant program. Funding for these projects is intended to support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.
-or-
- As matching funds for eligible grant opportunities offered by other agencies such as the Young Canada Works (YCW), or any other cost-shared program, https://archivescanada.ca/young-canada-works/
- Please Note: The SCAA grant proposal must be structured so that a portion of the project can be completed using only the SCAA funds if the matching funds are not realized.
Please contact the Archives Advisor at advisorscaa.sk.ca if you are contemplating the submission of a proposal for consideration The Archives Advisor is also pleased to provide feedback on application drafts; however, institutions should submit drafts to the Archives Advisor at least three weeks prior to the application deadline and be aware site-visits maybe limited.
In order to receive funds the institutional member must be a “member in good standing” in the year the application is made AND in the year the funds are received.
Please review your institution’s SCAA membership status to assure your eligibility.
Reporting requirements for previous projects must be fulfilled prior to release of funds for new successful applications.
Granted funds must be used for the project awarded and any un-expended funds must be returned to the SCAA office.
Any changes or modifications to how granted funds are to be used need to be reported to the SCAA. Institutions who change the project scope or budget without prior approval from the SCAA may be required to return some or all of the granted funds to the SCAA.
Applicants may submit multiple proposals. In such cases, applicants must prioritize their projects (first, second, etc.). The Grants Committee will recommend funding multiple projects only if funding permits.
Projects selected for Institutional Grants Program funding will be prioritized by:
- Diversity aspect (See the SCAA's Diversity Plan on the Funding Programs web-page)
- Projects that support arrangement and description, conservation, digitization, outreach, or access to archival material/primary historical sources in Saskatchewan.
Archival material may include:
a. A textual document like a letter, a report, meeting minutes or scrapbook
b. A visual document like a photograph, map or architectural drawing
c. An audio document like a tape recording of original, unpublished music or oral history interview
d. A multimedia document like a home movie
e. A digital document like an email - Quality of the project (its value to the institution and to the community);
- Smaller institutional members will receive priority over archives with well-established funding structures;
- Priority will also be given to archives that have not previously received funding through the SCAA.
**Description and digitization projects need to highlight how they will contribute to MemorySask, formerly known as the Saskatchewan Archival Information Network (SAIN).
2024-25 IGP Application
Download
Use these tools to help complete the application
**SCAA application Webinar**
Guidelines for filling out the 2024-25 application (.PDF)
Project time guidelines (.PDF)
SCAA IGP Adjudication Guidelines (.PDF)
The application form and requirements are available here:
Please send an electronic copy of your completed application to -
Executive Director
Saskatchewan Council for Archives and Archivists
Email: edscaa.sk.ca
Also:
Archives Advisor
Saskatchewan Council for Archives and Archivists
Email: advisorscaa.sk.ca
2023-24 SCAA Grants Committee;
William Shepherd, (Swift Current Museum) (Chair)
The Committee membership consists of 3 members from different institutions from across the province
IGP Final reports
If your institution received a grant for a purchase or project to be completed in the 2023-24 fiscal year, April 2023 - March 2024, or any other previous year, please download the "final report form" that contains an example of the "letter of thanks" and complete them.
If your project is complete and/or your purchase has been made you may complete the final report and letter at any time, though the "final report" is not finally due until May 31, 2024.
If your project is continuing past October 31, 2023 please complete the short "Interim report" to highlight it's progress.
Be aware that if your institution is hoping to receive an SCAA grant in the future, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter. (including Archives Week grant and Professional Development funds at the discretion of the SCAA office)
Final report form with "letter of thanks" instructions
Professional Development Fund and Travel Subsidy
Through SaskCulture and the Saskatchewan Lotteries Trust Fund for Sport, Culture, and Recreation, the SCAA is able to offer financial support for members' travel to Council-sponsored workshops as well as other professional development opportunities. The guidelines and application form are available for download below. Completed applications should be sent to the SCAA office.
SCAA Office:
Saskatchewan Council for Archives and Archivists,
PO Box 31122 RPO Normanview
Regina, SK
S4R 8R6
PD Fund Guidelines 2023-24
PD Fund Application 2023-24
PD Fund Expense Claim 2023-24
PD Fund Sample Letter of Thanks
Chart of Saskatchewan Travel Distances
Diversity Plan
The SCAA’s Diversity Initiative
(Fall 2015; Updated January 2018)
Download and review SCAA's Diversity Plan
In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project. SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”. It was hinted that future funding could be contingent upon adopting these ideals – that got our attention!
So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA. We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.
For more information on the SaskCulture, Strategic Plan, 2015-2019, go to www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.
In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects. This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella. We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings. Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.
The idea of diversity and inclusivity is a product of our changing society in Saskatchewan. The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations. Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible. The diversity ideal may be one of our most effective tools to do this.
