Grant and Funding Programs

The Saskatchewan Council for Archives and Archivists (SCAA) wishes, to thank our sponsor, SaskCulture and the Saskatchewan Lotteries Fund. The funding received allows SCAA to provide funding to eligible projects through our Institutional Grant Program (IGP); subsidize travel and professional development opportunities to our members; and provide small amounts to member institutions to help them celebrate Archives Week annually.

On June 12 2015 the Documentary Heritage Community Program (DHCP) was announced from Library and Archives Canada. Though many of our members are unable to access these funds, the SCAA is able to, and will apply to provide services to our membership as well as advocate for the archival community in Saskatchewan.


SCAA Institutional Grant Program (IGP)

Call for 2023-24 applications from Institutional members

The SCAA Grants Committee invites members to submit project proposals for the 2023-2024 Institutional Grants Program (IGP). A limit of $5,000 per project has been set. Funds can be used as sole or joint/matching funding, but applications must be structured so that a portion of the project can be completed using only the SCAA funds if the matching funds are not realized. Members may submit multiple applications. In such cases, members must note their prioritization order.

To receive funds, the member must:

  • Be in good standing in the year the application is made and in the year the funds are received. Please review your institution’s SCAA membership status to assure your eligibility.

  • Reporting requirements for previous projects must be completed prior to release of funds for new successful applications.
  • Any project proposed would need to be started and completed between 1 April 2023 and 31 March 2024.
  • Applications must support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.

Projects selected for Institutional Grants Program funding will be prioritized by:

  1. Diversity aspect (see the SCAA Diversity Plan on the SCAA’s website).
  2. Projects that support arrangement and description, conservation, digitization, outreach, or access to archival material/primary historical sources in Saskatchewan.
    • Archival material may include:
      • A textual document like a letter, a report, meeting minutes or scrapbook
      • A visual document like a photograph, map or architectural drawing
      • An audio document like a tape recording of original, unpublished music or oral history interview
      • A multimedia document like a home movie
      • A digital document like an email
  3. Value to the institution and to the community.
  4. Smaller institutional members will receive priority over archives with well-established funding structures.
  5. Priority will also be given to archives that have not previously received IGP funding.

For application documents, additional information, or to view a recording of our IGP webinar: https://www.scaa.sk.ca/members-section/funding-programs/. Any additional questions can be directed to the Archives Advisor at scaa.advisorsasktel.net. The Archives Advisor is also pleased to provide feedback on application drafts if submitted at least three weeks prior to the application deadline.

Any changes or modifications to how granted funds are to be used need to be reported to the SCAA. Institutions who change the project scope or budget without prior approval from the SCAA may be required to return some or all of the granted funds to the SCAA.

**Only description and digitization projects need to highlight how they will contribute to the MemorySask-SAIN database.

As the SCAA has seen many new institutions applying to the IGP, we offer a recording of grant writing webinar to help members understand and complete the IGP application form. See this and additional tools below.

The SCAA has set the deadline for submissions of complete project applications for:

5:00 pm (Sask. Time) October 3, 2022


The application form and requirements are available here:

2023-2024 APPLICATION

2023-2024 GUIDELINES

2022-2023 INTERIM REPORT

Please send an electronic copy of your completed application to -

Executive Director
Saskatchewan Council for Archives and Archivists
Email: scaasasktel.net

Also:

Archives Advisor
Saskatchewan Council for Archives and Archivists
Email: scaa.advisorsasktel.net


2022-23 SCAA Grants Committee;
William Shepherd, (Swift Current Museum) (Chair)
The Committee membership consists of 3 members from different institutions from across the province.


Resources to help complete an IGP application

Use these additional tools that are helpful to complete the application:

**SCAA application Webinar** (recorded in 2018)

Basic RAD

Project time guidelines.pdf (edited July 2022)

SCAA IGP Adjudication guidelines


IGP Final reports

If your institution received a grant for a purchase or project to be completed in the 2022-23 fiscal year, April 2022 - March 2023, or any other previous year, please download the "final report form" that contains an example of the "letter of thanks" and complete them.

If your project is complete and/or your purchase has been made you may complete the final report and letter at any time, though the final report is not finally due until May 31, 2023.

If your project is continuing past October 31, 2022 please complete the short "Interim report" to highlight it's progress.


Be aware that if your institution is hoping to receive an SCAA grant in the future, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter. (including Archives Week grant and Professional Development funds at the discretion of the SCAA office)

final report form with letter of thanks sample

2022-23 Interim report

 

Professional Development Fund and Travel Subsidy

Through SaskCulture and the Saskatchewan Lotteries Trust Fund for Sport, Culture, and Recreation, the SCAA is able to offer financial support for members' travel to Council-sponsored workshops as well as other professional development opportunities. The guidelines and application form are available for download below. Completed applications should be sent to the SCAA office.

SCAA Office:

Saskatchewan Council for Archives and Archivists,
PO Box 31122 RPO Normanview
Regina, SK
S4R 8R6

PD Fund Guidelines 2022-23
PD Fund Application 2022-23
PD Fund Expense Claim 2022-23

Diversity Plan

The SCAA’s Diversity Initiative
(Fall 2015; Updated January 2018)

Download and review SCAA's Diversity Plan


In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project.  SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”.  It was hinted that future funding could be contingent upon adopting these ideals – that got our attention!

So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA.  We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.

 For more information on the SaskCulture, Strategic Plan, 2015-2019, go to www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.



In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects.  This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella.  We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings.  Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.

The idea of diversity and inclusivity is a product of our changing society in Saskatchewan.  The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations.  Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible.  The diversity ideal may be one of our most effective tools to do this.


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