Grant and Funding Programs

The Saskatchewan Council for Archives and Archivists (SCAA) wishes, to thank our sponsor, SaskCulture and the Saskatchewan Lotteries Fund. The funding received allows SCAA to provide funding to eligible projects through our Institutional Grant Program (IGP); subsidize travel and professional development opportunities to our members; and provide small amounts to member institutions to help them celebrate Archives Week annually.

On June 12 2015 the Documentary Heritage Community Program (DHCP) was announced from Library and Archives Canada. Though many of our members are unable to access these funds, the SCAA is able to, and will apply to provide services to our membership as well as advocate for the archival community in Saskatchewan.


SCAA Institutional Grant Program (IGP)

Call for 2022-23 applications from Institutional members

Submissions to the 2022-23 SCAA IGP

The SCAA Grants Committee has received 13 project proposals for the 2022-23 Institutional Grants Program (IGP) from Institutional Members totaling just over $57000. A limit of $5000 per project has been set.

Any project proposed would need to be started and completed between 1 April 2022 and 31 March 2023.

To receive funds, the institutional member must be a “member in good standing” in the year the application is made AND in the year the funds are received.

Please review your institution’s SCAA membership status to assure your eligibility.

Reporting requirements for previous projects must be fulfilled prior to release of funds for new successful applications.

Granted funds must be used for the project awarded and any unexpended funds must be returned to the SCAA office.

Any changes or modifications to how granted funds are to be used need to be reported to the SCAA. Institutions who change the project scope or budget without prior approval from the SCAA may be required to return some or all of the granted funds to the SCAA.

Applications submitted for the Institutional Grants Program will be prioritized by:

1.Diversity aspect (See the SCAA’s Diversity Plan on the SCAA’s website)

2.Projects that support arrangement and description, conservation, digitization, outreach, or access to archival material/primary historical sources in Saskatchewan.

  • Archival material may include:
    • A textual document like a letter, a report, meeting minutes or scrapbook
    • A visual document like a photograph, map or architectural drawing
    • An audio document like a tape recording of original, unpublished music or oral history interview
    • A multimedia document like a home movie
    • A digital document like an email

3.Quality of the project (its value to the institution and to the community);

4.Smaller institutional members will receive priority over archives with well established funding structures;

5.Priority will also be given to archives that have not previously received funding through the SCAA.

**Only description and digitization projects need to highlight how they will contribute to the MemorySask-SAIN database.

As the SCAA has seen many new institutions applying to the IGP, we offer a recording of grant writing webinar to help members understand and complete the IGP application form. Found on our website here: https://www.scaa.sk.ca/members-section/funding-programs/

The SCAA has set the deadline for submissions of complete project applications for:

5:00 pm (Sask. Time) October 1, 2021


The application form and requirements are available here:

2022-2023 APPLICATION

2022-2023 GUIDELINES

2021-2022 INTERIM REPORT

Use these additional tools that are helpful to complete the application:

**SCAA application Webinar**

Basic RAD

Project time guidelines.pdf

SCAA IGP Adjudication guidelines


Please send an electronic copy of your completed application to -

Executive Director
Saskatchewan Council for Archives and Archivists
Email: scaasasktel.net

Also:

Archives Advisor
Saskatchewan Council for Archives and Archivists
Email: scaa.advisorsasktel.net


2021-22 SCAA Grants Committee;
William Shepherd, (Swift Current Museum) (Chair)
The Committee membership consists of 3 members from different institutions from across the province.


Diversity Plan

The SCAA’s Diversity Initiative
(Fall 2015; Updated January 2018)

Download and review SCAA's Diversity Plan


In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project.  SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”.  It was hinted that future funding could be contingent upon adopting these ideals – that got our attention!

So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA.  We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.

 For more information on the SaskCulture, Strategic Plan, 2015-2019, go to www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.



In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects.  This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella.  We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings.  Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.

The idea of diversity and inclusivity is a product of our changing society in Saskatchewan.  The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations.  Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible.  The diversity ideal may be one of our most effective tools to do this.


Recognize your funder

Professional Development Fund and Travel Subsidy

Through SaskCulture and the Saskatchewan Lotteries Trust Fund for Sport, Culture, and Recreation, the SCAA is able to offer financial support for members' travel to Council-sponsored workshops as well as other professional development opportunities. The guidelines and application form are available for download below. Completed applications should be sent to the SCAA office.

SCAA Office:

Saskatchewan Council for Archives and Archivists,
PO Box 31122 RPO Normanview
Regina, SK
S4R 8R6

PD Fund Guidelines 2021-22
PD Fund Application 2021-22
PD Fund Expense Claim 2021-22

2021-22 IGP Final reports

(as well as previous years)

If your institution received a grant for a purchase or project to be completed in the 2021-22 fiscal year, April 2021 - March 2022, or any other previous year, please download the "2021-22 final report form" and the example of the "letter of thanks" and complete them.

If your project is complete and/or your purchase has been made you may complete the final report and letter at any time, though the report is not finally due until May 31, 2022.

If your project is continuing past October 31, 2021 please complete the short "Interim report" to highlight it's progress.


Be aware that if your institution is hoping to receive an SCAA grant in the future, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter. (including Archives Week grant and Professional Development funds at the discretion of the SCAA office)

2021-22 Interim report
2021-22 final report form
2021-22 "letter of thanks" example.pdf