SCAA Institutional Grants Program (IGP)

The SCAA Grants Committee invites institutional members to submit project proposals for the 2018-19 Institutional Grants Program (IGP). A limit of $5000 per project has been set.

Any project proposed would need to be started and completed between 1 April 2018 and 31 March 2019. We invite proposals for funds to be used:

  • As sole funding for “stand alone” projects that are not connected to any other grant program. Funding for these projects is intended to support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.

-or-

  • As matching funding for eligible grant opportunities offered by other agencies such as the Young Canada Works (YCW) or any other cost-shared program.

Please Note:

The SCAA grant proposal must be structured so that a portion of the project can be completed using only the SCAA funds if the matching funds are not realized.

Contact the Archives Advisor at scaa.advisorsasktel.net if you are contemplating the submission of a proposal for consideration. The Archives Advisor is also pleased to provide feedback on application drafts; however, institutions should submit drafts to the Archives Advisor at least three weeks prior to the application deadline.

The application form and requirements have been revised for the 2018-19 IGP. Members who wish to apply for a grant should carefully review the new application form and guidelines. In particular, members should be aware that there is a new requirement for the submission of an interim report.

In order to receive funds the institutional member must be a “member in good standing” in the year the application is made AND in the year the funds are received.

Please review your institution’s SCAA membership status to assure your eligibility.

Reports for previous grants must be received prior to granting of new funding.

Granted funds must be used for the project awarded and any un-expended funds must be returned to the SCAA office.

Applicants may submit multiple proposals. In such case, applicants must prioritize their projects (first, second, etc.). The Grants Committee will recommend funding multiple projects only if funding permits.

Projects selected for Institutional Grants Program funding will be prioritized by:

1.    Diversity aspect (See the SCAA’s Diversity Plan, seen below on this Funding Program webpage)

2.    Projects that support arrangement and description, conservation, digitization, outreach, or access to archival material/primary historical sources in Saskatchewan.


Archival material may include:

  • A textual document like a letter, a report, meeting minutes or scrapbook
  • A visual document like a photograph, map or architectural drawing
  • An audio document like a tape recording of original, unpublished music or oral history interview
  • A multimedia document like a home movie
  • A digital document like an email

3.    Quality of the project (its value to the institution

4.    Smaller institutional members will receive priority over archives with well established funding structures;

5.    Priority will also be given to archives that have not previously received funding through the SCAA.

**Description and digitization projects need to highlight how they will contribute to the Saskatchewan Archival Information Network (SAIN).

2018-19 IGP Application (.doc)

New Guidelines for filling out the 2018-19 application (.PDF)

The deadline for complete project applications is 5:00pm (Sask. Time) November 15, 2017.

Use these additional tools are helpful to complete the application

Basic RAD

Project time guidelines.pdf

Please send an electronic copy of your completed application to -

Executive Director
Saskatchewan Council for Archives and Archivists
Email: scaasasktel.net

Also:

Archives Advisor
Saskatchewan Council for Archives and Archivists
Email: scaa.advisorsasktel.net


 


The SCAA's Grants Committee would like to say thank you to all who submitted project proposals to the 2017-18 Institutional Grants Program
We received 16 applications representing 14 institutions.

Requests for 2017-18 funding included:

  • supply purchases to properly store archival material;
  • description and re-description projects, to assure things are up to standards and able to create good finding aids.


in conjunction with those projects

  • digitization projects, to help members contribute to the SAIN database;
  • promotional projects will help archives "show off" their collections to the public and provide more access to archival collections.


All of this reflects the work being done in the province to help preserve and share these important pieces of our culture.

"Of all national assets, archives are the most precious; they are the gift of one generation to another and the extent of our care of them marks the extent of our civilization"
Sir Arthur Doughty, Dominion Archivist, 1904-1935

2017-18 SCAA Grants Committee Chair;
Tammy Donahue Buziak, (North Battleford Historic Archives)


Grant and Funding Programs

The Saskatchewan Council for Archives and Archivists (SCAA) wishes, to thank our sponsor, SaskCulture and the Saskatchewan Lotteries Fund. The funding received allows SCAA to provide funding to eligible projects through our Institutional Grant Program (IGP); subsidize travel and professional development opportunities to our members; and provide small amounts to member institutions to help them celebrate Archives Week annually.

On June 12 2015 the Documentary Heritage Community Program (DHCP) was announced from Library and Archives Canada. Though many of our members are unable to access these funds, the SCAA is able to, and will apply to provide services to our membership as well as advocate for the archival community in Saskatchewan.


Diversity Plan

The SCAA’s Diversity Initiative
(Fall 2015)
Download and review SCAA's Diversity Plan

In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project.  SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”.  It was hinted that future funding could be contingent upon adopting these ideals – that got our attention!

So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA.  We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.

 For more information on the SaskCulture, Strategic Plan, 2015-2019, go to www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.

In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects.  This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella.  We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings.  Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.

The idea of diversity and inclusivity is a product of our changing society in Saskatchewan.  The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations.  Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible.  The diversity ideal may be one of our most effective tools to do this.


Professional Development and Travel Subsidy Program

Through SaskCulture and the Saskatchewan Lotteries Trust Fund for Sport, Culture, and Recreation, the SCAA is able to offer financial support for members' travel to Council-sponsored workshops as well as other professional development opportunities. The guidelines and application form are available for download below. Completed applications should be sent to the SCAA office.

SCAA Office: Saskatchewan Council for Archives and Archivists, 202-1275 Broad St., Regina, SK S4R 1Y2
Tel: (306) 780-9414; Fax: (306) 585-1765;

PD Fund Guidelines 2017-18
PD Fund Application 2017-18
PD Fund Expense Claim 2017-18
PD Fund Sample Letter of Thanks

Chart of Saskatchewan Travel Distances

2016-17 IGP Final reports (as well as previous years)

If your institution received a grant for a purchase or project to be completed in the 2016-17 fiscal year, April 2016 - March 2017, please download the "2016-17 final report form" and the example of the "letter of thanks" and complete them.

If your project is complete and/or your purchase has been made you may complete the report and letter at any time, though the report is not finally due until May 31, 2017.

Be aware that if your institution will apply for a 2017-2018 SCAA grant, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter.

The SCAA's Grants Committee would like to say thank you to all who submitted project proposals to the 2016-17 Institutional Grants Program

We received 16 applications representing 15 institutions.

Requests for 2016-17 funding included:

  • supply purchases and recommended facility renovations, to properly store archival material;
  • description and re-description projects, to assure things are up to standards and able to create good finding aids.


in conjunction with those projects

  • digitization projects, to help members contribute to the SAIN database;
  • promotional projects will help archives "show off" their collections to the public.


All of this reflects the work being done in the province to help preserve and share these important pieces of our culture.

"Of all national assets, archives are the most precious; they are the gift of one generation to another and the extent of our care of them marks the extent of our civilization"
Sir Arthur Doughty, Dominion Archivist, 1904-1935

SCAA Grants Committee Chair;
Tammy Donahue Buziak, (North Battleford Historic Archives)

2016-17 final report form.pdf
2016-17 "letter of thanks" example.pdf